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We Are Hiring a Temporary Office Specialist!

The Permanent Commission on the Status of Racial, Indigenous, and Tribal Populations (Permanent Commission; the agency) is looking for a temporary Office Specialist to provide essential administrative support! As you read the job description below, please remember that applicants demonstrate job requirements in differing ways and we appreciate that many professional skills and lived experiences can make people successful in this role. We hope to hear from you!

Position Title: Office Specialist
Location: Hybrid; Gardiner, ME (in-person 1 day per week)
Hours: Up to 40 hours per week, flexible scheduling (open to candidates seeking part or full time work)
Pay: $20 to $25/hour based on experience
Timeframe: Temporary Position. Initial period through December, 2024 with the potential to renew for additional 6 month periods.
Anticipated start date: May 1st, 2024

Who We Are:

The Permanent Commission is an independent state agency in Maine tasked with understanding the disparities experienced by historically disadvantaged racial, Indigenous, and tribal populations in Maine and which seeks to dismantle the systemic racism that underpins and perpetuates those disparities. To learn more about the Permanent Commission, check out our website.

Work Environment:

The Permanent Commission embraces a culture of accessibility, support, inclusion, and empowerment, where you can experience a sense of belonging, be inspired, learn, and grow your skills. In concrete terms, this means that:

  • We offer flexible scheduling and encourage work-life balance so staff can meet all their needs;
  • We actively provide opportunities for personal and professional development;
  • We work together to set clear expectations, provide and receive honest feedback;
  • We regularly collaborate on projects, supporting and celebrating each other’s success;
  • We know that communities who have survived and thrived in spite of systemic oppression are essential to our work. Lived experience is key. As our former Commissioner dee Clark said, “Nothing about us without us.”
  • We know that we have more room to grow, and look forward to your creativity and enthusiasm.
  • Equal opportunity and diverse staffing are fundamental principles at the Permanent Commission. We encourage applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

Primary Responsibilities Include:

  • Provide administrative support for the Executive Director, including scheduling meetings and filing,
  • Supporting the Permanent Commission Clerk with administrative duties, such as scheduling meetings, sending out papers, and taking minutes,
  • Assist with ordering, stocking, and maintaining supplies to support our new office space,
  • Maintain an electronic filing system and associated spreadsheets,
  • Provide administrative support for competitive bid processes,
  • Support Human Resources functions, such as scheduling interviews,
  • Prepare invoices, commissioner per diem payments, and other expenses,
  • Support event planning and execution.

Attributes of a Well-Fit Candidate:

  • Committed to the values and mission of the Permanent Commission of dismantling structural racism in the State of the Maine;
  • Detailed oriented, a self-starter, and comfortable with ambiguity;
  • Experienced with Microsoft Outlook, Word, and Excel; Google Docs, Sheets, and Forms; scheduling meetings with Zoom and/or Teams
  • Highly collaborative and able to bring their own professional and lived experience to our diverse team.

Thinking about Applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply, please remember that applicants demonstrate job requirements in differing ways and we appreciate that many skills and backgrounds can make people successful in this role. Moreover, we provide individualized professional development and are committed to helping all our staff grow. Let us know how your lived experience and passion set you apart. You may be just the right candidate for this or other roles.

Applicants must submit a resume and cover letter. The cover letter should explain: (1) why you think you are a good fit for this role at the Permanent Commission, (2) relevant professional or lived experience, and (3) the number of hours desired and any limits to your availability. Applications without a cover letter will not be considered.

Please submit materials to with “Permanent Commission - Office Specialist” in the subject line. Questions regarding this position may be directed to Hunter Cropsey, Operations Director at